Search, filter and export your Outlook emails to Excel — in seconds.
A lightweight add-in for Outlook classic (Windows) that turns a mailbox search into a clean, structured Excel file. Pick a date range or your current search results, apply contact, subject and text filters, and get a properly formatted spreadsheet — including a dedicated GDPR request mode for answering data subject access requests.
Everything runs locally on your computer — no cloud, no telemetry, nothing leaves your machine.
Export received and/or sent mail for any date range with quick presets (last 7/30 days, 3 months, this year) and optional subfolder coverage — or select messages in Outlook (e.g. search results) and export exactly those.
Filter by contact (sender or recipient — matches both names and e-mail addresses), subject, and message text. Contact name and contact e-mail land in separate columns.
Finds every message where a person appears as sender or recipient — for answering data subject access requests (GDPR Article 15). Read the GDPR guide.
Include the first 0–10 text lines of each message. Strip greetings removes "Hi", "Hello", "Moi" -style opening lines, and Skip marketing email leaves out newsletters and bulk mail (header-based detection).
Date and time in separate, properly typed columns; frozen header row; autofilter; a summary sheet documenting the search. Optional detail columns: attachment names, categories, importance. CSV is UTF-8 with semicolon separators.
Everything runs locally. No telemetry, no cloud, nothing leaves your machine. (The About dialog can optionally check this site for a newer version.) Progress dialog with cancel for large exports, remembers your settings, English and Finnish UI.
Get the signed installer: OutlookSearchToExport.msi. Both the installer and the add-in are code-signed by Vukon Oy (Azure Trusted Signing / Microsoft ID Verified).
Administrator rights are required — Windows asks for UAC permission automatically. One and the same installer works with both 64-bit and 32-bit Outlook.
The Export to Excel button appears on the right side of the Home tab. Pick a date range or selected messages and export.
Requires .NET Framework 4.8, which is preinstalled on Windows 10 and 11. Installation needs administrator rights (per-machine MSI, UAC prompt shown automatically).
Works with Microsoft 365 and Office 2016 or later — the classic desktop Outlook. The New Outlook app does not support COM add-ins, so this add-in does not work with it.
One installer supports both Outlook bitnesses. No separate downloads, no configuration — the add-in registers itself for whichever Outlook you have.
Install the add-in, open Outlook classic, and click the Export to Excel button on the Home tab. Choose a date range (or export the messages you have selected), apply optional filters, and the add-in produces a structured Excel file with date, time, contact, subject and optional message preview columns.
GDPR request mode finds every message in the chosen date range where a named person appears as sender or recipient — in both received and sent mail — and produces a documented Excel export for answering a data subject access request (GDPR Article 15). The summary sheet records what was searched and when. See the GDPR request guide for the full workflow.
No. The New Outlook app does not support COM add-ins at all. Outlook: Search to Export requires Outlook classic — the traditional desktop Outlook included in Microsoft 365 and Office 2016 or later.
No. All processing happens locally on your computer. The add-in has no telemetry and no cloud component — the only optional network request is the About dialog's version check against this website, and even that only runs when you ask it to.
Yes. Outlook: Search to Export is free to download and use. The installer and the add-in are code-signed by Vukon Oy, so Windows can verify the download is authentic and untampered.
Yes. Choose CSV output to get a UTF-8 file with semicolon separators — handy for importing into other systems. The Excel output additionally offers properly typed date and time columns, a frozen header row, autofilter, and a summary sheet documenting the search.
Download Outlook: Search to Export for free. No sign-up, no trial period, no limitations.